Frequently Asked Questions

Application Deadline

The application will close on December 19, 2014 at 5:30 pm Eastern Standard Time (EST). 

Eligibility

Who do I contact if I have a question?

Contact the ASEE Program Director/SEAP at 202-331-3558 or email the SEAP Team at seap@asee.org

I am a permanent resident of the U.S. but have not been granted citizenship yet.  Am I eligible?

You need to be a US citizen to apply to this program. Some labs may consider Permanent Resident Aliens. It is best to contact the appropriate Navy labs to find out their requirements.

Terms of appointment

Is housing provided?

No, acquiring housing for the duration of the program is the responsibility of the student. Navy host personnel and lab coordinators may be able to assist you in finding suitable housing and should be contacted directly with inquiries.

What are the stipend levels?

Stipends are set to $3,300 for 8 weeks for new participants and $3,800 for returning participants. Stipends will be paid in two installments: one check will be distributed in the middle of the internship and the second at the end of the internship.

Are the dates of the internship negotiable?

No, the dates are fixed and cannot be changed.  If selected, you must complete the full eight weeks.

Application process

When are applications due?

Applications are due on December 19, 2014 at 5:30 pm Eastern Standard Time (EST)

What happens after I submit my application?

After your application is received it is submitted to the Navy laboratory that you selected on your application. The lab research staff reviews the application and makes a decision based on your academic background, research interests, personal statement and recommendation.

How do I apply?

Through the online application provided at https://seap.asee.org/apply


How many labs may I apply to?

You may apply to a maximum of 2 labs. It is strongly recommended to apply to laboratories that are close to your residence as no travel/relocation allowance will be provided.

How important are my transcripts to my application?

Your transcripts are an extremely important part of your application. For this reason, the transcript process has been updated for this application cycle to be easier and more efficient for applicants! When applying, simply make sure you have an unofficial/official copy of a transcript from your school and upload it in PDF format. Once uploaded, be sure to select the link on the education section of the application that allows you to view what you have uploaded. Once you have viewed it, you can then self-verify the transcript you've uploaded. It is extremely important to verify what you have uploaded because transcripts will not be verified by the SEAP Program Team; it is solely the responsibility of the applicant. DO NOT MAIL OFFICIAL TRANSCRIPTS TO ASEE HEADQUARTERS AS PART OF YOUR APPLICATION. When an award is issued, the applicant will be notified of the process to submit an official transcript at that time only.

How important is my contact information?

Please make sure the name entered on your application matches the name indicated on the transcript. If you are selected to participate in the program, we will use the address provided on the application for all tax documents that will need to be sent.
NOTE: Make sure you input the correct email address when you initally open your application.  If you make a typo, the incorrect email address will be the address needed to re-enter the application.  Your correct email will then not gain you access into your already opened application.

How will my reference submit their recommendation?

While completing your application you will be asked for your reference email address. Once the Reference section of your application is complete your reference will receive an email explaining the procedure for submitting recommendations to ASEE.

NOTE: These emails are automatically generated emails and some schools label them as spam and block them from ever reaching the teacher/advisor's mailbox.  It is important that applicants follow up with their reference to insure that this email is received.  Letters of Recommendation are only accepted through uploading them into our system by the reference provider.

Who can I choose as my reference?

The reference should be a teacher or any person who can attest to your scientific and engineering skills and knowledge.  If you want to list someone else as your reference, that is allowed.

How do I find the research areas of the laboratories?

Click on the participating labs link at the program website. Each lab has a description of their research areas.

How do I know if my transcript and/or references have been received?

You can sign into your application and on the left hand side, righ under the "Logout" button, there is "Status" button.  Clicking the "Status" button gives you the status of every part of your application.   Included on the "Status" page is whether your transcript has been processed and whether your reference letters have been successfully uploaded by your reference providers. 

What is ASEE's policy on taxation of my stipend award?

ASEE must report all stipend, internship support, health insurance and book allowance payments made to Recruitment Participants under the Science and Engineering Apprenticeship Program. At year end, ASEE will provide participants and the Internal Revenue Service (IRS) with the informational Form 1099-MISC recording the amount paid to the participant during the tax year. ASEE does not withhold taxes from participant payments. Under current laws and regulations, participants are responsible for submitting quarterly estimates of income taxes to the IRS and paying the amounts due. Participants may have a similar liability with respect to state and/or local taxes depending upon the state and/or locality where the participant resides. 

You are considered an independent contractor, and not self-employed, and are not employed by either the United States Government or ASEE.  If you have further tax questions, please contact the IRS, as ASEE is prohibited from giving tax advice.

Privacy Statement

Science and Engineering Apprenticeship Program (SEAP) apprenticeships are awarded under the authority of 10 U.S.C. 2191, Armed Forces - Graduate Fellowship.  Information requested on application forms and fellows' progress reports is solicited under this authority.  The application information may be disclosed to reviewers and staff assistants as part of the SEAP process for evaluation and selection of qualified applicants.  Information provided in applications and fellows' progress reports may be disclosed to academic institutions attended by applicants and fellows to provide or obtain data regarding the applicant review process, award decisions, or the administration of awards.  Aggregated data based on application materials may be used in management reports designed to evaluate the direction and progress of the program and for reporting within the Department of Defense (DoD) and Federal Government.  Attribution of specific data to individual applicants will be avoided, whenever possible, in using information provided.  A fellow's application information may be shared with DoD laboratory personnel, for the purpose of receiving information about summer employment or other opportunities, only if an applicant consents to sharing of the application information using the check box within the application.  A list of apprenticeship winners may be published.

Submission of the information requested on the application is voluntary.  Omission of any particular item not necessary to establish eligibility will not prejudice the application review, although failure to provide full and complete information needed to evaluate all of the merits of the application may reduce the possibility of receiving an award.  In order to determine the degree to which members of diverse sections of the eligible population are aware of and apply for this program, completion of the demographic fields on the application relating to gender, ethnicity, and race, is requested, but voluntary; omission of any demographic field information will not affect award consideration.  Applicants will be considered for award of the apprenticeship based on merit and without regard to race, color, religion, national origin, gender or age.